These terms applies to all our existing users as of 2018-05-17, and any new users as of 2018-04-17.
Please note! Not everybody has a law degree or speak English natively, so we have added helpful tl;dr (“too long; didn’t read”) in plain English that summarize each term. These are only meant to help you understand the general meaning and are not legally binding terms of service!
These General Terms of Service (“Terms”) will be applied to an agreement between RSVDHost Ltd, a Finnish private limited company with Business ID 2431560-5, having its registered address at Eteläranta 12, 6. krs, FI-00130 Helsinki, Finland (“RSVDHost”), and a customer (“Customer”) to whom RSVDHost provides cloud-based infrastructure and software services for the Customer’s commercial purposes (“Service”). In these Terms, RSVDHost and Customer are referred to jointly as the “Parties” and individually as a “Party”. The Parties expressly acknowledge that the Service is neither intended nor fit for use by consumers.
tl;dr These terms are a general agreement between us at RSVDHost and you the user. They exist to protect both you as a user of the provided services and us as a service provider, and help you understand your rights and obligations as a customer.
An agreement is formed between the Parties when RSVDHost receives an appropriately filled-in registration or order form (“Order”) which the Customer has submitted through a registration and/or purchasing procedure on RSVDHost’s website. In connection with the registration procedure the Customer will create a service account. Any referral herein to “Agreement” includes the Order, service descriptions attached or referred to in the Order, the service level agreement (“SLA”), the acceptable use policy (“AUP”) and these Terms. The SLA and the AUP are available on RSVDHost’s website.
tl;drYou agree to these terms when registering for an account through our website.
RSVDHost shall provide the Customer with the Service, which is specified in the Order. If the provided Service differs from the specifications, RSVDHost shall correct the Service promptly after a notification by the Customer.
tl;dr We promise to provide your services as you requested. And if not, let us know and we’ll be happy to remedy it.
RSVDHost shall offer compensation to the Customer for all unscheduled interruptions in the provision of the Service in accordance with the SLA in force from time to time.
tl;dr If we fail to provide you with your services, we will provide you with a compensation according to our SLA – service level agreement.
RSVDHost shall provide the Customer’s administrative users with technical support with respect to the Service through the means described under the Support page on RSVDHost’s website. Contact details and service hours are provided on RSVDHost’s website.
tl;dr We will assist you with technical issues related to our services, and provide you with the details and means to reach our support team.
The Customer will be responsible for activities that occur under the Customer’s service account, including actions taken by the Customer’s employees and other representatives (“User”) as well as their compliance with user instructions and the AUP. The Customer must promptly notify RSVDHost if the Customer suspects that an unauthorised third party is using, or may have access to, the Service or the Customer’s service account.
tl;dr You need to make sure to follow our acceptable usage policy (AUP) and inform us if you think someone else might have accessed your account without permission.
The Customer must comply with third-party software license terms if the use of such software is offered by RSVDHost for the provision of the Service, or if such software is obtained and uploaded in the Service by the Customer, with RSVDHost’s separate instructions. Certain third-party software cannot be uploaded by the Customer but must always be offered by RSVDHost.
tl;dr You can use third-party software on your servers as long as you have a valid license, but with the exception of certain software (such as Windows Server) that must be provided by us. If in doubt, contact us for more information.
The Service and the prices for the Service (“Service Fee”) are described in the service descriptions available on RSVDHost’s website. RSVDHost may from time to time offer trials of the Service for a specified period without payment. RSVDHost reserves the right, in its sole discretion, to determine Customer’s eligibility for a free trial and, subject to applicable laws, to withdraw or to modify an offer trial at any time without prior notice and with no liability, to the greatest extent permitted under the law. For a free trial of the Service, RSVDHost may require Customer to provide payment details to start the trial. At the end of such trial, RSVDHost may automatically start to charge the applicable service fees for the Service immediately after the end of the free trial in accordance with Section Payment Terms and according to the price list on RSVDHost’s website. The applicable subscription to the Service must be cancelled through Customer’s account’s subscription page, or the Service must be terminated in its entirety, before the end of the trial period in case Customer does not accept the applicable prices provided on RSVDHost’s website. Customer shall ensure that the authorised Users use the Service in compliance with this Agreement. Misuse of the Service by Customer or any User may lead to termination of the Agreement or suspension or denial of access to the Service.
tl;dr We may offer time limited free trials but are not obligated to provide one. And while the trial is completely free, you might be required to verify your payment details to start your trial. If you wish to continue using the services after your trial, you will need to make a payment.
Subject to due subscription to the Service and compliance with the Agreement, RSVDHost grants to Customer a non-exclusive, nontransferable and limited right to enter and use the Service and grant Users access rights to the Service.
tl;dr You are welcome to use our services as long as you follow these terms.
The Customer is responsible for making appropriate back-up copies of the Customer Data (as defined below) stored in the Service. Such back-up copies shall be stored outside the Service.
tl;dr Make sure to keep backups of your data and store them at an external location, outside of RSVDHost’s services.
RSVDHost is entitled to develop its services and business offerings. In case of a change in the Service, RSVDHost will notify the Customer in advance. If RSVDHost considers that a change will have a material effect in the Service, RSVDHost will notify the Customer at least 30 days before the change will be effected and reserve the Customer a possibility to terminate the Agreement.
tl;dr We are continuously developing our services and sometimes need to make changes that will affect you and the services you use. We will always notify you at least 30 days before any significant changes, such as the prices of the services you use.
The prices of the Service are specified in the Order. Unless otherwise agreed, RSVDHost charges the Customer in advance for each one-hour period of the Service according to RSVDHost’s price list which is valid at the time and is available on RSVDHost’s website. Applicable value added tax and other duties will be added to the prices unless the prices are specified VAT inclusive.
tl;dr All services provided by us are charged by the hour and at the start of each hour. To see a complete pricing list for our services, please visit our website.
RSVDHost shall charge the Service by debiting credits from the Customer’s service account on a pre-paid basis after the Customer has submitted the Order. Invoices are made available on the Customer’s service account. With the exception of credits offered by RSVDHost free-of-charge for a trial period, the Customer will purchase credits that will be deposited into the Customer’s service account. The Customer cannot order the Service unless the Customer has sufficient credits on the service account. The credits are not refundable unless otherwise decided by RSVDHost at its sole discretion.
tl;dr To use our services, you will need to have a positive credits balance on your RSVDHost account. Please note that payments are non-refundable unless otherwise stated.
When subscribing to the Service, Customer shall provide true, accurate and complete information as prompted by the Order and update such information when required. Please note that this Agreement only covers the Service and the use thereof and any and all linked third party services and platforms are provided by the relevant third parties and covered by their terms of service or other agreement or license. RSVDHost does not assume any liability in regard to use of such third-party services and platforms, whether or not they are linked to the Service.
tl;dr When using our services, it’s your responsibility to keep your contact information up to date. In addition, we can’t be held responsible for any third-party services you might use together with our services.
Customer is not permitted and not entitled to permit the Users or any other parties to do any of the following:
tl;dr You must not use our services for anything illegal or that would cause problems to us or our users. Please contact us if you are uncertain, and we will be happy to clarify this for you.
RSVDHost will defend Customer against any claim that the Service infringes the intellectual property rights of a third party and pay any damages finally settled or awarded in a trial to the third party with respect to any such claim, provided that RSVDHost is notified promptly in writing of the claim and given sole control of the defense and all related settlement negotiations in relation to the claim as well as reasonable assistance and necessary authorisations from Customer to defend or settle the claims on behalf of Customer. At any time, if RSVDHost reasonably deems that any part of the Service infringes the intellectual property rights of any third party, RSVDHost has the right at its own expense to (i) modify/replace the Service to eliminate the infringement in such a manner that the modified Service complies with this Agreement, or (ii) procure to Customer a right to use the Service. If none of the aforementioned alternatives are reasonably possible, RSVDHost shall have the right to terminate this Agreement and RSVDHost shall refund to Customer the prices paid for the Service by Customer less the price corresponding the time Customer has been able to use the Service in accordance with this Agreement. RSVDHost shall, however, not be liable for any infringement or claim thereof in the event the claim (i) is made by any affiliates of Customer; (ii) has resulted from Customer’s or Customer’s supplier’s or User’s use or modification of or addition to the Service; (iii) could have been avoided by using the latest version of the Service provided by RSVDHost; or (iv) is not related to the Service or any part of the Service for which RSVDHost is not responsible for pursuant to this Agreement or statutory requirements. This section contains RSVDHost’s entire liability and Customer’s sole and exclusive remedy in case of intellectual property rights infringements. Customer shall indemnify, defend, and hold RSVDHost harmless from and against all liabilities, damages and costs (including settlement costs and reasonable attorneys’ fees) arising out of any breaches of this Agreement by Customer, Customer’s personnel and/or Users.
tl;dr We will defend you against any claim that our services infringe on someone else’s intellectual property rights, as long as you have followed these rules. If you receive such a claim, please notify us as soon as possible so that we can assist you with it.
Customer data shall mean all Customer’s data that a Customer or another party acting on Customer’s behalf generates in or submits to the Service (“Customer Data”) or the data Customer submits to a third-party service or platform which might be accessed by the Service, subject to and on the basis of the permissions or consents Customer has granted. Customer agrees that RSVDHost does not assume any liability or responsibility in respect to any Customer Data, with the exceptions relating to Personal Data as set forth in Section Data Processing below. Customer shall at all times ensure that Customer Data does not infringe any third party intellectual property rights or violate any applicable laws or legislation. Customer shall not upload any illegal, offensive, threatening, libellous, defamatory, or otherwise inappropriate data to the Service. For clarity, RSVDHost is not responsible and shall not be held liable for any Customer Data, nor does it endorse any opinion contained in any Customer Data. Aside from the rights specifically granted herein, Customer retains ownership of all rights, including intellectual property rights, in the Customer Data.
tl;dr Any data uploaded to or generated on your cloud servers are yours and yours only. We cannot be held responsible for it and we refrain from applying our opinions and values towards it, as long as it’s not illegal or breaking our terms of service. In additional, we promise to keep your personal data safely and privately stored.
tl;dr We collect and process certain personal data (contact, billing and behavioural) in compliance with GDPR to better be able to provide you with our services. This does not include any personal data you store on your cloud servers, which are not accessible by us and under your sole discretion.
The Customer shall be responsible for the lawful collection, processing and use, and for the accuracy of the Personal Data, as well as for preserving the rights of the individuals concerned. If and to the extent legally required, the Customer shall inform the individuals concerned regarding the processing of their Personal Data by RSVDHost, and shall obtain their consent if necessary. The Personal Data processed by RSVDHost on behalf of the Customer may include e.g. Personal Data of the Customer’s employees and end-customers, such as contact details of the aforementioned data subjects. The Customer acknowledges that due to the nature of the Service, RSVDHost cannot control and has no obligation to verify Personal Data the Customer transfers to RSVDHost for processing on behalf of the Customer when the Customer uses the Service. The Customer ensures that the Customer is entitled to transfer the Personal Data to RSVDHost so that RSVDHost may lawfully process the Personal Data on behalf of the Customer in accordance with this Agreement. RSVDHost shall not use Personal Data for any purpose other than that of rendering and providing the Service and will not assert liens or other rights over, or sell or disclose the Personal Data to any third parties, without the Customer’s prior written approval. RSVDHost shall process Personal Data in accordance with this Agreement and documented instructions from the Customer. The Customer’s instructions must be commercially reasonable, compliant with applicable data protection laws and consistent with this Agreement. RSVDHost shall not be obliged to verify whether any instructions given by the Customer are consistent with applicable laws, as the Customer is responsible for such compliance verification of its instructions. However, if RSVDHost detects that any instruction given by the Customer is non-compliant with the requirements of any data protection legislation applicable to RSVDHost’s operations, RSVDHost shall inform the Customer in writing. RSVDHost and the Customer shall comply with the EU Regulation 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“Regulation”) and any applicable European or foreign data protection laws as amended, as well as data protection authorities’ orders and guidelines. RSVDHost and the Customer shall implement and maintain appropriate technical and organizational security measures to protect the Personal Data within their area of responsibility, in order to safeguard the Personal Data against unauthorised or unlawful processing or access and against accidental loss, destruction or damage. Such measures include where necessary and appropriate, taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons the following measures:
tl;dr If you collect or process any personal data using our services, you are required to follow the General Data Protection Regulation.
To respond to requests from individuals exercising their rights as foreseen in applicable data protection law, such as the right of access and the right to rectification or erasure, the Customer shall primarily use the corresponding functions of the Services, such as the RSVDHost Control Panel. RSVDHost shall provide the Customer with commercially reasonable assistance, without undue delay, taking into account the nature of the processing. RSVDHost shall further provide the Customer with commercially reasonable assistance in ensuring compliance with the Customer’s obligations to perform security and data protection assessments, breach notifications and prior consultations of the competent supervisory authority, as set out in the applicable data protection law, taking into account the nature of the processing and the information available to RSVDHost. In case such assistance requires extensive measures from RSVDHost, the Customer shall pay additional reasonable remuneration to RSVDHost for handling such assistance requests. In addition, RSVDHost shall, and shall procure that its personnel (including its subcontractors’ personnel) shall:
tl;dr You can exercise your right to view, modify, or delete your personal data through the RSVDHost control panel. In cases where you collect and process any personal data, we can help you to ensure compliance with GDPR. Please note that extensive work may include additional costs.
The Customer accepts that RSVDHost may have Personal Data processed and accessible by its subprocessors outside the Customer’s country of domicile to provide the Service. In case the processing is subject to any EU data protection law and Personal Data is transferred from the European Economic Area (“EEA”) to a subprocessor for processing in any country outside the EEA that is not recognized by the European Commission as providing an adequate level of protection for personal data, RSVDHost provides for appropriate safeguards by standard contractual clauses, adopted or approved by the European Commission and applicable to the processing by the non-EEA subprocessor or by any other appropriate safeguard as foreseen under Regulation.
tl;dr If we need to transfer your personal data to another country outside the EU we’ll ensure the data remains secure.
The Customer shall have the right to audit the facilities and processing activities of RSVDHost under this Agreement to examine the level of protection and security provided for Personal Data processed under this Agreement and to assess the compliance of RSVDHost with the terms and conditions relating to Personal Data set out herein. Each Party shall bear its own costs for any such audit. Where an audit may lead to the disclosure of business or trade secrets of RSVDHost or threaten intellectual property rights of RSVDHost, the Customer shall employ an independent expert to carry out the audit, and the expert shall agree to be bound to confidentiality to RSVDHost’s benefit.
tl;dr You have the right to audit our personal data protection and security processes. If the audit would contain confidential information, you will need to employ an independent expert to do the audit.
General authorization. The Customer gives its general authorization to allow RSVDHost to involve RSVDHost’s affiliated companies and other subcontractors as subprocessors to process Personal Data in connection with the provision of the Service, to the extent such appointment does not lead to non-compliance with any applicable law or RSVDHost’s obligations under this Agreement. RSVDHost ensures that the involved subprocessors are properly qualified, will be under a data processing agreement with RSVDHost, and comply with data processing obligations similar to the ones which apply to RSVDHost under this Agreement. RSVDHost shall be liable towards the Customer for the processing of Personal Data carried out by RSVDHost’s subprocessors.
tl;dr We might use third-parties that need to process your personal data to provide you with our services. In such case we’ll make sure they secure your data according to the same requirements as we do.
RSVDHost is free to choose and change its subprocessors. Upon request, RSVDHost shall inform the Customer of subprocessors currently involved. In case there is a later change of subprocessor (addition or replacement), RSVDHost shall notify the Customer of such change. In case the Customer objects such change of subprocessor on reasonable grounds, the Customer has the right to request change of the subprocessor. If RSVDHost is not willing to change the subprocessor the Customer has objected, the Customer shall have the right to terminate the Service and this Agreement.
tl;dr We can change partners when needed. You can ask about our current partners that might process your personal data and we’ll let you know if they change in the future.
RSVDHost shall, without undue delay after having become aware of it, inform the Customer in writing about any data breaches relating to Personal Data and any other events where the security of Personal Data processed on behalf of the Customer has been compromised. RSVDHost’s notification about the breach to the Customer shall include at least the following:
tl;dr We’ll inform you of any security breach where your personal data might have been compromised.
RSVDHost shall not take any action to intentionally erase any Personal Data processed on behalf of the Customer, without the Customer’s explicit request. Personal Data shall be processed under this Agreement until the Customer has ceased to use the Service. Within a reasonable time after the termination or expiry of this Agreement, or after the Customer has permanently ceased to use the Service, RSVDHost shall permanently delete Personal Data from its storage media, except to the extent that RSVDHost is under a statutory obligation to continue storing such Personal Data. On the Customer’s request, RSVDHost shall confirm the deletion in writing. The obligation to delete Personal Data shall not apply to Personal Data contained in regular back-up copies of comprehensive datasets from which the individual deletion of Personal Data would not be possible without significant efforts or costs.
tl;dr We will delete your personal data if requested, to the extent we are allowed to, and confirm it to you in writing.
The Parties may exchange confidential information during the performance of this Agreement. Confidential information shall mean any information which is marked as confidential or which should be understood as confidential, irrespective of its form of storage or disclosure. All confidential information shall remain the property of the disclosing Party and the receiving Party shall keep confidential and refrain from using such confidential information otherwise than for the purposes of this Agreement, during the term of this Agreement and after the termination of this Agreement. For the avoidance of doubt, any information of or relating to a Party or that Party’s personnel, suppliers, contractors, customers or end-users, which information is obtained or detected by the other Party or processed or generated in the course of providing or receiving the Service shall be deemed confidential information of that Party. Each Party shall promptly upon termination of the Service cease using confidential material and information received from the other Party and use reasonable means to destroy such material. Each Party shall, however, be entitled to retain the copies required by law or regulations.
tl;dr We will keep any confidential information we have exchanged between each other secured, and we expect you to do the same.
All intellectual property rights to and in the Service as well as intellectual property rights pertaining thereto, are exclusive property of RSVDHost or its licensors with all rights reserved. All intellectual property rights to the content uploaded into the Service by or on behalf of the Customer will remain the exclusive property of the Customer or its licensors. Customer agrees not to resell the Service or redistribute or transfer the Service. All intellectual property rights relating to the provision of the Services, including suggestions for improvements made by the Customer, will remain the exclusive property of RSVDHost or its licensors.
tl;dr You retain your rights to any data uploaded onto our services and we retain the rights to our intellectual property.
RSVDHost will offer service level compensations to the Customer in accordance with the SLA. In all other respects the Service is provided on “as-is” and “as-available” basis, and RSVDHost will not give the Customer any warranty or guarantee, express or implied, for the Service, including but without limitation to warranties of merchantability, fitness for any particular purpose, performance, or non-infringement. The parties expressly note that the Service is not designed to be error-free or uninterrupted and therefore they are neither intended nor fit for purposes that require fail-safe performance.
tl;dr We offer compensation for interruptions to our services according to our Service Level Agreement but cannot provide any warranty or guarantee.
RSVDHost will not be liable for indirect damage or consequential damages caused to the Customer. RSVDHost’s total aggregate liability under or in connection with this Agreement shall be limited to the aggregate Service Fee paid by the Customer for the Service for the last six (6) months preceding the occurrence for which damages are claimed. These limitations will not apply to damage caused by willful misconduct or gross negligence. In order to be valid and enforceable, all claims for damages must be made within 30 days from the date the damage was or should reasonably have been noticed by the Customer.
tl;dr If things go really badly, our maximum compensation is up to the amount you have paid us during the past 6 months, unless the issue was caused intentionally by us or through gross negligence on our part.
RSVDHost may assign the Agreement in whole or in part to another group company or in connection with the trade sale which includes the provision of the Service. The Customer may assign the Agreement to a third party with RSVDHost’s prior written consent which RSVDHost will not unreasonably withhold. The Agreement will not create any third-party beneficiary rights in any third party.
tl;dr This agreement can be assigned to another company by us or to another user by your request and our written approval.
If the Customer has breached the provisions of the Agreement or RSVDHost has justifiable reasons to believe such a breach exists, RSVDHost may temporarily suspend the provision of the Service.
tl;dr If you break these rules, we may temporarily suspend access to your account and services.
The Customer may terminate the Agreement for any reason by issuing 5 days written notice to RSVDHost. RSVDHost may terminate the Agreement for any reason by issuing 30 days written notice to the Customer.
tl;dr If you would like to terminate this agreement, please give us 5 days written notice. In case we decide to terminate this agreement, we will give you 30 days written notice.
Either Party may terminate the Agreement with immediate effect if the other Party has materially breached the provisions of the Agreement.
tl;dr If either of us breaks this agreement, it can be terminated immediately.
RSVDHost will provide the Customer with transition services in order to enable the Customer to transfer the Customer Data to another service provider. The Customer must order the transition services before the termination of the Agreement. The description of the transition services and applicable prices are provided on RSVDHost’s website.
tl;dr We can help you transfer your data to another provider for a fee.
The Agreement constitutes the entire agreement and supersedes all previous commitments between the parties in respect of the provision of the Service. All amendments to the Agreement must be made in writing. RSVDHost may modify this Agreement by notifying the Customer in writing, such as by e-mail or by posting a revised document version on RSVDHost’s website. If RSVDHost considers that a revision will have a material effect on the Agreement, RSVDHost will notify the Customer at least 30 days before the revision will be effected and reserve the Customer a possibility to terminate the Agreement.
tl;dr These terms are agreed to in full and any changes must be made in writing. If any changes would significantly affect you, we will inform you at least 30 days in advance.
A failure by either Party to enforce any provision of the Agreement will not be deemed to constitute a present or future waiver of such provision. All waivers must be made in writing.
tl;dr These terms will remain effective even if not strictly enforced.
Force Majeure is an event that prevents, or makes unduly difficult, the performance of the Service or the fulfilment of the provisions of the Agreement, such as war, rebellion, natural catastrophe, general interruption in energy distribution or telecommunications, fire, strike, embargo, or another equally significant and unforeseen event independent of the parties. Each Party shall be entitled to suspend its duties without liability thereof in case of Force Majeure affecting the Party either directly or through its subcontractor.
tl;dr Neither of us can be held responsible in a case of a major issue that is out of our hands.
Should any provision of the Agreement be declared unenforceable by a court of competent jurisdiction, the remaining provisions of the Agreement will remain in full force and effect to the fullest extent permitted by law. The Parties shall attempt through negotiation in good faith to replace the unenforceable provision with such provisions that correspond as closely as possible to the original intention of the Parties.
tl;dr The rest of these terms will remain in effect even if deemed unenforceable by a court, and we will instead negotiate a replacement in good faith.
The Agreement will be governed by the substantive laws of Finland, with the exception of any conflict of law principles. Any and all disputes, which the Parties fail to settle amicably, arising out of or relating to the Agreement will be finally settled by arbitration in English language in accordance with the Rules of the Arbitration Institute of the Finland Chamber of Commerce.
tl;dr Any disputes will be decided in English and by the Finland Chamber of Commerce.
The following situations will be exempt from RSVDHost’s service guarantee:
We pride ourselves in offering prompt and world-class 24/7 support, all year round. If you want more information about our services or if you have experienced problems in using them, you can contact us in the following ways:
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